Database Services

About

The University of Montana maintains a single database of directory information (demographic, academic, personal and statistical) of all alumni relations constituents. This database may include graduates, former students, current students, parents, donors and other entities or individuals. The University of Montana recognizes and authorizes this single database to be managed and maintained by the Alumni Relations Office. With the assistance of affiliated departments and organizations, more than 150,000 records are stored and maintained on this database.

The UM Alumni Database is for official University use only. Use of this information for any other purpose is strictly prohibited without advanced written permission.

Information provided through the "Data Request  Form," is for one-time use only. It is not to be used for creation or enhancement of unauthorized departmental databases. This includes, but is not limited to, reproduction and storage in an unauthorized database, photocopying, dissemination, or any additional mailings or business purposes. We ask the recipients of this information to respect its privacy.

A Broadcast Email service is also available using the "Broadcast Email Request Form".  For more information on this service, please contact the Alumni Records Manager.

Due to resource limitations, the Alumni Relations Office stores information on individuals only; business lists should be kept by individual departments.

If you are included in the UM Alumni Database and you have updates or questions regarding your file, please contact the Alumni Records Manager.

Do you need a copy of your diploma or a transcript?

To confirm that an individual was awarded a degree, contact 406.243.4195 if the degree was awarded before 1990 or 406.243.2422/2421 if the degree was awarded in 1990 or later. To request a duplicate or replacement diploma, send a written request and a check for $30.00 to Registrar's Office, The University of Montana, Missoula, Montana 59812. Please contact the UM Registrar's office (www.umt.edu/registrar) for further information or assistance with these requests.

Does the UM Alumni Database meet USPS Move Update Requirements?

Yes.  The Office of Alumni Relations works closely with UM departments to meet these new requirements that took effect on November 23, 2008.

You can visit the USPS website to view additional information on these new requirements.

If your department uses the UM database administered by The Office of Alumni Relations for mailings, click here to download the current NCOA certificate.  Your mail processing provider will need this certificate to complete the USPS Certification of Move Update Compliance.  The "NCOA product" and "Appropriate ancillary service endorsement" on the USPS form are both used to comply with these new requirements.